<p class="h7">
This process applies to all NZAGRC, PGgRc and Global Research Alliance funded outputs. 
</p>
<p>
Please direct specific questions relating to release of information policy for: 
</p>
<p>
<strong>NZAGRC:</strong> contact <a href="mailto:kate%2eparla%6e%65%40%6e%7aa%67rc.o%72g%2en%7a" title="Click to send an email">NZAGRC Administrator&nbsp;</a>or <a href="info-1.html#nzagrcpp" target="_blank" title="http://www.nzagrc.org.nz/info-1.html#nzagrcpp ... - link will open in a new window">click HERE<br />
</a><strong>PGgRc:</strong> contact&nbsp;<a href="mailto:m%61%72k.a%73%70%69%6e%40%70%67gr%63.%63o%2en%7a" title="Click to send an email">Mark Aspin<br />
</a><strong>Global Research Alliance:</strong> contact <a href="mailto:kate%2eparla%6e%65%40%6e%7aa%67rc.o%72g%2en%7a" title="Click to send an email">NZAGRC Administrator&nbsp;</a> 
</p>
<strong>
<hr />
</strong>
<p class="h7">
General Notes for using the MY ROI system 
</p>
<ul>
	<li>
	<div>
	The My ROI system at <a href="my-roi">www.nzagrc.org.nz/my-roi</a> is the authorised system by which approval to release information will be granted 
	</div>
	</li>
	<li>
	<div>
	Approval to release information is required for all instances where information will be shared outside your project team. 
	</div>
	</li>
	<li>
	<div>
	An ROI may take the form of a presentation, poster, interview, external meeting, lecture, article, thesis, abstract or other information sharing vehicle. 
	</div>
	</li>
	<li>
	<div>
	All Content Authors should be familiar with the funding arrangements and intellectual property owners of a Project. 
	</div>
	</li>
	<li>
	<div>
	The Content Author must accurately&nbsp;identify the funding and IP arrangements in an ROI request so appropriate approvals to release the information can be gained. 
	</div>
	</li>
	<li>
	<div>
	It is the reponsibility of the Content Author to gain the necessary approvals to release any information from the Project pr<u>ior to the required release date</u>. 
	</div>
	</li>
	<li>
	<div>
	You must allow <strong><u>five (5) working days</u></strong> for full release to be granted. It may take longer if you receive a &quot;Not Approved&quot; at any point in the process.&nbsp;If a &quot;Not Approved&quot; is received, the process&nbsp;is reset.&nbsp; 
	</div>
	</li>
	<li>
	<div>
	The Conent Author and Content Owner should ensure submissions are <u>100% accurate and error free</u>. The Content Manager will issue a &quot;Not Approved&quot; notice for formatting, science and acknowledgement errors.&nbsp; 
	</div>
	</li>
	<li>
	<div>
	Further release of the same or related information is subject to a new ROI request being completed. 
	</div>
	</li>
</ul>
<hr />
<p>
<strong class="h7">The roles in MY ROI</strong> 
</p>
<p>
<font color="#282829">There are three discrete roles in the MY ROI process: Content Author, Content Owner and Content Manager.&nbsp; See below for full role descriptions and processes.</font>
</p>
<p>
<font color="#282829">For each ROI request submitted, it must go through all processes before a final approval is given.&nbsp;</font>
</p>
<p>
<font color="#282829">It should be expected that the full process will take <strong><u>five (5) working days</u></strong> to gain approval.</font> 
</p>
<p>
<font color="#282829">An Author, Owner of Manager can track the progress of any ROI request using their personal log in to <a href="my-roi">www.nzagrc.org.nz/my-roi</a>&nbsp;</font> 
</p>
<p class="h7">
The Content Author: 
</p>
<ul>
	<li>
	<div>
	<font color="#282829">is the person who will release the information (ie. named first author, presenter).</font> 
	</div>
	</li>
	<li>
	<div>
	<font color="#282829">is responsible for gaining the necessary approvals to release the information <u>in advance of release date</u>.</font><font color="#282829"> If an ROI request is stalled, a Content Author should contact the person with whom the release is sitting.</font> 
	</div>
	</li>
	<li>
	<div>
	<font color="#282829">will draft and finalise a release using the appropriate branding templates and ensure their internal organisation&#39;s processes are followed.</font> 
	</div>
	</li>
	<li>
	<div>
	<font color="#282829">must identify IP owners, funders and interested parties.</font> 
	</div>
	</li>
	<li>
	<div>
	<font color="#282829">must use their personal log in for</font><a href="my-roi">www.nzagrc.org.nz/my-roi</a><font color="#282829"> and complete a New ROI request each time a release of information is scheduled.</font> 
	</div>
	</li>
	<li>
	<div>
	<font color="#282829">selects a Content Owner who will approve the ROI request.</font> 
	</div>
	</li>
	<li></li>
</ul>
<p>
<font class="h7" color="#282829">The Content Owner:</font> 
</p>
<ul>
	<li>
	<div>
	<font color="#282829">is the person who authorises release of the information from a project (ie. the Contract Leader, Principal Investigator, Project Leader).</font> 
	</div>
	</li>
	<li>
	<div>
	<font color="#282829">is responsible for ensuring a <u>full peer review</u> has been completed (either prior to approval or by the CO) including checking science, formatting, acknowledgements &amp; disclaimers.</font> 
	</div>
	</li>
	<li>
	<div>
	<font color="#282829">makes the decision to approve release from the project and requests the Content Manager inform the funders, BIP holders, interested parties.</font> 
	</div>
	</li>
</ul>
<p class="h7">
<font color="#282829">The Content Manager:</font> 
</p>
<ul>
	<li><font color="#282829">is the person who ensures all funders, IP owners and interested parties have had an opportunity to review the information to be released.</font></li>
	<li><font color="#282829">is responsbile for requesting approval from the IP owners, funders and interested parties identified by the Content Author.</font></li><font color="#282829">
	<li><font color="#282829">is the person who approves final release of the information from the NZAGRC, Global Research Alliance or PGgRc programme.</font></li></font>
</ul>
<p>
<strong>
<hr />
</strong>
</p>
<p>
<strong><a name="nzagrcpp" title="nzagrcpp"></a>NZAGRC <span class="h7">Publication</span></strong> <strong>Policy</strong> 
</p>
<p>
In line with the NZAGRC Publication Policy, management and release of all publications related to NZAGRC-funded and co-funded research and activities will be authorised by the NZAGRC Director (or his nominee) and any relevant co-funders (as appropriate). 
</p>
<p>
All new and existing NZAGRC publications issued or reproduced in any language and in any medium, including web, print, CD ROM, video and audio, are required to be of a high standard and to represent fairly and accurately the Centre&#39;s operations, services and terms of trade. 
</p>
<p>
The NZAGRC Communications and Media Policies can be downloaded here: 
</p>
<p>
<span class="mix_file"><a href="user/file/79/NZAGRC_Comms%20and%20media%20policies_December%202010.pdf" title="Comms_Media_Policies"><img src="images/icons/icon_pdf.gif" border="0" alt="pdf" vspace="1" width="16" height="16" align="absMiddle" />&nbsp;NZAGRC Communications and Media Policies (December 2010)</a> (0.64MB)</span>&nbsp;<br />
</p>
