This process applies to all NZAGRC, PGgRc and Global Research Alliance funded outputs. 


Please direct specific questions relating to release of information policy for: 


NZAGRC: contact NZAGRC Administrator or click HERE
PGgRc: contact Mark Aspin
Global Research Alliance: contact NZAGRC Administrator  





General Notes for using the MY ROI system 


	
	
	The My ROI system at www.nzagrc.org.nz/my-roi is the authorised system by which approval to release information will be granted 
	
	
	
	
	Approval to release information is required for all instances where information will be shared outside your project team. 
	
	
	
	
	An ROI may take the form of a presentation, poster, interview, external meeting, lecture, article, thesis, abstract or other information sharing vehicle. 
	
	
	
	
	All Content Authors should be familiar with the funding arrangements and intellectual property owners of a Project. 
	
	
	
	
	The Content Author must accurately identify the funding and IP arrangements in an ROI request so appropriate approvals to release the information can be gained. 
	
	
	
	
	It is the reponsibility of the Content Author to gain the necessary approvals to release any information from the Project prior to the required release date. 
	
	
	
	
	You must allow five (5) working days for full release to be granted. It may take longer if you receive a &quot;Not Approved&quot; at any point in the process. If a &quot;Not Approved&quot; is received, the process is reset.  
	
	
	
	
	The Conent Author and Content Owner should ensure submissions are 100% accurate and error free. The Content Manager will issue a &quot;Not Approved&quot; notice for formatting, science and acknowledgement errors.  
	
	
	
	
	Further release of the same or related information is subject to a new ROI request being completed. 
	
	



The roles in MY ROI 


There are three discrete roles in the MY ROI process: Content Author, Content Owner and Content Manager.  See below for full role descriptions and processes.


For each ROI request submitted, it must go through all processes before a final approval is given. 


It should be expected that the full process will take five (5) working days to gain approval. 


An Author, Owner of Manager can track the progress of any ROI request using their personal log in to www.nzagrc.org.nz/my-roi  


The Content Author: 


	
	
	is the person who will release the information (ie. named first author, presenter). 
	
	
	
	
	is responsible for gaining the necessary approvals to release the information in advance of release date. If an ROI request is stalled, a Content Author should contact the person with whom the release is sitting. 
	
	
	
	
	will draft and finalise a release using the appropriate branding templates and ensure their internal organisation&#39;s processes are followed. 
	
	
	
	
	must identify IP owners, funders and interested parties. 
	
	
	
	
	must use their personal log in forwww.nzagrc.org.nz/my-roi and complete a New ROI request each time a release of information is scheduled. 
	
	
	
	
	selects a Content Owner who will approve the ROI request. 
	
	
	


The Content Owner: 


	
	
	is the person who authorises release of the information from a project (ie. the Contract Leader, Principal Investigator, Project Leader). 
	
	
	
	
	is responsible for ensuring a full peer review has been completed (either prior to approval or by the CO) including checking science, formatting, acknowledgements & disclaimers. 
	
	
	
	
	makes the decision to approve release from the project and requests the Content Manager inform the funders, BIP holders, interested parties. 
	
	


The Content Manager: 


	is the person who ensures all funders, IP owners and interested parties have had an opportunity to review the information to be released.
	is responsbile for requesting approval from the IP owners, funders and interested parties identified by the Content Author.
	is the person who approves final release of the information from the NZAGRC, Global Research Alliance or PGgRc programme.







NZAGRC Publication Policy 


In line with the NZAGRC Publication Policy, management and release of all publications related to NZAGRC-funded and co-funded research and activities will be authorised by the NZAGRC Director (or his nominee) and any relevant co-funders (as appropriate). 


All new and existing NZAGRC publications issued or reproduced in any language and in any medium, including web, print, CD ROM, video and audio, are required to be of a high standard and to represent fairly and accurately the Centre&#39;s operations, services and terms of trade. 


The NZAGRC Communications and Media Policies can be downloaded here: 


 NZAGRC Communications and Media Policies (December 2010) (0.64MB)