If you have a question regarding the use of this form and the answer does not appear below, please contact us at enquiry@nzagrc.org.nz 



Who is a content owner? 


How long will approval take? 


How do I ensure funding parties are notified? 


What is the COPY function used for? 


How do I delete an ROI request? 


What should I do if I notice an error in the system? 


How often are changes made to the system?




Who is a Content Owner?

 

A Content Owner is usually the objective leader, contract manager or Principal Investigator for the objective.  


For NZAGRC objectives, this will be the objective leader or (if the author is an objective leader) Principal Investigator. 


For Global Research Alliance objectives, this will be the contract leader. 


For PGgRc objectives, this will be the objective leader. 


NZAGRC Team is NOT a Content Owner. If you send the ROI request to NZAGRC Team at this point, it will come back &quot;Not Approved&quot;. 


In cases where the Content Owner is also the Author, select yourself as the Content Owner. You will need to add a second signature in the Content Owner Approval box at the bottom of the page.  This may be addressed in subsequent development work. 


If you are unsure of whom you should select as a Content Owner, please email us 


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How long will approval take? 


We encourage you to seek approval for release as far in advance as possible. 


The timeframe is dependent on things such as availability of Content Owner, additional approvals required (other funders, BIP owners) and their availability, and the complexitiy of any itellectual property. 


The NZAGRC will work with you to ensure a quick turn around. We aim to get full approval (from Author submission to Content Manager approval) within three working days.  


In the event that an ROI request needs urgent approval (<1 working day), please contact the relevent Content Owner and the NZAGRC (Content Manager) so we can give it priority. 


Any delays will be communicated directly to the Author . 


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How do I ensure funding parties are notified/asked to approve? 


The system allows for others to be formally notified of the release.   To ensure that an additional party receives notification of the release, please add them into the Acknowledgement/Funding box of the form. 


The system allows for others to explicitly approve the content of a release. To ensure an additional party is asked to approves the content, please add them into the relevent form field (BIP, Funding). 


All parties requiring Notification or Approval are emailed by the Content Manager.   The Content Manager may also notify/seek approval from other parties as required.  


You may choose to seek approval offline - this is ok but please enter their details on the form and upload an approval document (email or similar). This ensures a complete record.  


NOTE: Content Manager approval can not be given until Approval from any additional parties is received. Additional parties who receive Notification are not required to take any action. 


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What is the COPY function used for? 


The COPY function is used for ROI requests that a directly linked. It prepopulates a significant amount of information and provides a permanent link between the requests.  


The COPY function is used for counting purposes to ensure ROI approvals are not counted more than once. 


You should use the COPY function when: 


	
	
	You wish to submit an ROI request for the next step in a process after an abstract approval. For example, you received approval to submit a Poster Abstract, which has been accepted so you now wish to seek approval of the Poster itself. 
	
	
	
	
	
	You wish to submit an ROI request for a keynote presentation and a directly related paper, article, interview or other output. These will be counted individually but it helps to show the full impact of a presentation or presenter. 
	
	
	


You should NOT use the COPY function when: 


	
	
	You wish submit an ROI request for a resubmitted (NOT APPROVED) ROI request. You must resubmit the SAME ROI request by opening it and attaching a new file and adding resubmission notes. 
	
	
	
	
	You wish to submit an ROI request for work closely aligned but not precisely linked. You should begin a New ROI Request and complete all the required fields. 
	
	


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How do I delete an ROI request? 


Only the Content Manager has authority to delete an ROI request. 


1. Check that you really should delete the request.  Once it is deleted, it is FINAL - there is no back up copy available. 


2. Request deletion by contact the NZAGRC Administrator at mailto:enquiry@nzagrc.org.nz including the following information: 


	ROI request #: 
	Reason for deletion: 
	Person requesting deletion: 


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What should I do if I notice an error in the system? 


Please contact us as soon as possible giving the following details: 


	Screenshot of the error (if possible)
	Description of what happened prior to the error - some questions: 
	Did you click a link? 
	What were you trying to do? 
	How long had you been on the site?
	Have you encountered this error previously?
	Internet browser and version


Remember: If you don&#39;t tell us, it won&#39;t be fixed! 


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How often are changes made to the system?


Depending on the complexity of the change required, depends on the timeframe for the change to take effect.  


For simple change, such as changing authority on an account, adding an FAQ and answer, or changing a word in the text of the website, it should be completed within 2 days (depending on availability of staff).


For more complex site changes, we have a scheduled maintenance every six months involving an external developer. If it is deemed, non-urgent by the NZAGRC Administator, it will be scheduled as part of the maintenance round. This may include changes to the form to make it more user friendly and complex changes to the process.


Please contact the NZAGRC Administrator to discuss a change you think would be helpful for all those using the system.


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